Careers

Essential Function: Assume primary responsibility for the management of the records of the Archdiocese of Mobile and for providing reference services to various patrons and ministries within and without the archdiocese.
 
Reports to:    Chancellor                        FLSA:  Hourly, Non-exempt          Salary Range:  $42,000-$48,000
 
Major Duties and Responsibilities:
 
Management of the permanent physical archives:

• Arrange, describe, store and retrieve administrative and historical documents, files, records (both paper and electronic), as well as artifacts stored in the archives
• Ensure that all permanent records continue to be catalogued using the PastPerfect database and maintain those already entered
• Monitor the building to maintain a safe environment for the documents
• Continue to collect and preserve Sacramental Registers from all parishes and missions, in which all records are at least 75 years old, digitizing them for access and preservation
• Every 10 years, gather the current Sacramental Registers from all parishes to digitize as protection against catastrophic loss
• Maintain an inventory of items held in trust and items loaned to outside entities
• Manage the research library

 
Records Management, permanent and non-permanent records:

• Continue to develop and update a records retention schedule for the archdiocese
• Manage the retention of non-permanent paper records during their retention period when there is not enough room for them at the office of record
• Develop and maintain an electronic document management system for the archdiocese
• Provide training in records management to the various offices in the archdiocese

 
Reference Services:

• Be available to the Chancery and to employees of the archdiocese to provide any records they may need in their work

• Research and provide copies of archived Sacramental Records for the faithful when requested for current sacramental use
• With the approval of the archbishop, provide assistance to parishes currently in the archdiocese and those formerly in the Diocese of Mobile, and to outside researchers, when requested
• With the approval of the archbishop, provide assistance for genealogy researchers as time allows

 
Administrative Duties:

• Create/maintain policies and procedures for the archives as necessary
• Oversee creation yearly of the archives budget and manage the day-to-day accounting
• Perform other duties as assigned, including administrative duties in the archives

 
 Physical/Mental Requirements: Requires coordination and manual dexterity, normal mental and visual ability; ability to lift 40 pounds to place on shelves 5.5 feet high. Walking, sitting, standing, stooping, reaching, talking, handling, hearing, and carrying and lifting of moderately heavy items.
 
Basic Qualifications:

• Catholic in good standing with the Church
• Have a working knowledge of, and a strong commitment to, the mission of the Catholic Church
• Ability to make independent decisions
• Excellent communications skills, including written, verbal and public speaking and presentation skills
• Have reliable transportation with an ability to travel locally as required; weekend work may be required at times
• Have excellent human relations and interpersonal skills
• Must be a “self-starter” and be well organized
• Be proficient in information management using computer technology
• Must have an understanding of and ability to maintain confidentiality
• Successfully complete a criminal history and background check
• Professional bearing and clean, neat personal appearance

 
 
Education and Experience:

• Bachelor’s degree and experience in archives are required
• A Masters in Library or Archival Studies is preferred
• Equivalent experience working in archives would be considered
• Training or a working knowledge of archival processes and procedures
• Records management experience or willingness to continue education
• Detailed computer skills, including experience with, or willingness to learn, management of the electronic records of the archdiocese

 
Other Preferred Skills and Abilities:

• Proven ability to successfully prioritize and handle multiple tasks
• High sense of responsibility because of the need to safeguard valuable, fragile, and confidential archives materials
• Have or be willing to develop a working knowledge of basic key Latin, French and Spanish words

  
Send resume to [email protected].
 

Catholic Social Services of Mobile
Director of Pregnancy and Adoption Services
 
Major Function: Ensures services offered to birthparents, prospective adoptive couples, and adult adoptee searchers are professional, caring and in compliance with Alabama Law. Oversight of staff and programming at Archdiocesan pregnancy/parenting resource centers in Mobile and Robertsdale. 
Qualifications: Alabama Licensed Graduate Social Worker with minimum of two years’ full-time paid employment in family and children’s services, including experience in child placing. Must have valid driver’s license and insured automobile to be used for business purposes. Must be able to work flexible hours and work occasional evenings and weekends. Candidate must successfully complete Mandatory Child Protection Training and all background checks.
Position: Full time; exempt from overtime
Reports to : Executive Director
Job Responsibilities:

• Keeps current with pregnancy and adoption service trends and legal developments.
• Directly administers and supervises the domestic adoption components of the program.
• Completes home studies for prospective adoptive parents
• Responsible for designating or performing adult adoptee search activities
• Keeps current with professional development requirements and ensures the same for staff.
• Responsible for performing on-call/after hours’ duties.
• Assists birthparents exploring adoptive placement to develop and implement a permanent plan for their child
• Hires, trains, and supervises Archdiocesan pregnancy resource staff
• Oversees operations and programming for pregnancy/parenting resource centers
• Builds community partnerships with physicians, clinics, and hospitals
• Other duties as related

 
 
Send resumes to [email protected] or mail to 188 S. Florida Street, Mobile, AL 36616 by September 30^th, 2024